Microsoft Publisher HotKeys - Keyboard Shortcuts

Microsoft Publisher HotKeys - Keyboard Shortcuts

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Editing and formatting
Edit or format text

To do this	Press
Display the Find and Replace task pane, with the Find option selected under Find or Replace. These keyboard shortcuts might not work if another task pane is already open.	F3 or CTRL+F or SHIFT+F4
Display the Find and Replace task pane, with the Replace option selected under Find or Replace. These keyboard shortcuts might not work if another task pane is already open.	CTRL+H
Check spelling.	F7
Display the Research task pane to find synonyms.	SHIFT+F7
If there is an insertion point in a text box, this keyboard shortcut selects all text in the current story?�(story: Text that's contained within a single text box or a chain of linked text boxes.). If there is no insertion point in any text box, it selects all the objects on a page.	CTRL+A
Make text bold.	CTRL+B
Italicize text.	CTRL+I
Underline text.	CTRL+U
Make text small capital letters, or return small capital letters to upper and lower case. This keyboard shortcut is not available in Web view.	CTRL+SHIFT+K
Select the Style box on the Formatting toolbar.	CTRL+SHIFT+S
Select the Font box on the Formatting toolbar.	CTRL+SHIFT+F
Select the Font Size box on the Formatting toolbar.	CTRL+SHIFT+P
Copy formatting.	CTRL+SHIFT+C
Paste formatting.	CTRL+SHIFT+V
Turn Special Characters on or off.	CTRL+SHIFT+Y
Return character formatting to the current text style.	CTRL+SPACEBAR
Apply or remove subscript formatting.	CTRL+=
Apply or remove superscript formatting.	CTRL+SHIFT+=
Increase space between letters in a word (kerning).	CTRL+SHIFT+]
Decrease space between letters in a word (kerning).	CTRL+SHIFT+[
Increase font size by 1.0 point.	CTRL+]
Decrease font size by 1.0 point.	CTRL+[
Increase to the next size in the Font Size box.	CTRL+SHIFT+>
Decrease to the next size in the Font Size box.	CTRL+SHIFT+<
Set center alignment for a paragraph.	CTRL+E
Set left-alignment for a paragraph.	CTRL+L
Set right-alignment for a paragraph.	CTRL+R
Set justified alignment for a paragraph.	CTRL+J
Set distributed alignment for a paragraph. This keyboard shortcut is only available if support for Japanese, Simplified Chinese, Traditional Chinese, or Korean is enabled through Microsoft Office Language Settings.	CTRL+SHIFT+D
Set newspaper alignment for a paragraph (East Asian languages only).	CTRL+SHIFT+J
Display the Hyphenation dialog box. This keyboard shortcut is not available in Web view.	CTRL+SHIFT+H
Insert the current time.	ALT+SHIFT+T
Insert the current date.	ALT+SHIFT+D
Insert the current page number.	ALT+SHIFT+P
Display the Mail and Catalog Merge task pane open to step 3 of the mail merge procedure, if you have previously specified a data source.	CTRL+SHIFT+I
Insert a zero-width non-breaking space.	CTRL+SHIFT+0 (zero)
Set the current paragraph to single spacing.	CTRL+1
Set the current paragraph to double spacing.	CTRL+2
Set the current paragraph to 1.5 line spacing.	CTRL+5

Copy text formats

To do this	Press
Copy formatting from text.	CTRL+SHIFT+C
Apply copied formatting to text.	CTRL+SHIFT+V

Copy, cut, paste or delete text or objects

To do this	Press
Copy the selected text or object.	CTRL+C or CTRL+INSERT
Cut the selected text or object.	CTRL+X or SHIFT+DELETE
Paste text or an object.	CTRL+V or SHIFT+INSERT
Delete selected object.	CTRL+SHIFT+X

Undo or redo an action

To do this	Press
Undo the last action.	CTRL+Z or ALT+BACKSPACE
Redo the last action.	CTRL+Y or F4
If text is selected, deselects the text, but the object that contains the text remains selected. If an object is selected, deselects the object. If an object within a group is selected, deselects the object but the group remains selected. If text within a grouped object is selected, selects the object within the group. If the Preview Gallery is open, closes the Preview Gallery.	ESC

Nudge an object

To do this	Press
Nudge a selected object up, down, left, or right.	Arrow keys
If the selected object has an insertion point in its text, nudges the selected object up, down, left, or right.	ALT+Arrow keys

Zoom

To do this	Press
Switch between the current view and the actual size.	F9
Zoom to full page view.	CTRL+SHIFT+L

Layer objects

To do this	Press
Bring object to front.	ALT+F6
Send object to back.	ALT+SHIFT+F6

Snap objects

To do this	Press
Turn Snap to Guides on or off.	CTRL+SHIFT+W

Select or group objects

To do this	Press
Select all objects on the page.	CTRL+A
Group selected objects, or ungroup grouped objects.	CTRL+SHIFT+G

Make an object transparent

To do this	Press
Switch between making an object transparent or opaque (with a white fill).	CTRL+T

Show or hide boundaries or guides

To do this	Press
Turn Boundaries and Guides on or off.	CTRL+SHIFT+O
Turn Horizontal Baseline Guides on or off. This keyboard shortcut is not available in Web view.	CTRL+F7
Turn Vertical Baseline Guides on or off . This keyboard shortcut is not available in Web view.	CTRL+SHIFT+F7

Insert an object
To use this keyboard shortcut, you must first select the Objects Toolbar or the Insert menu.
To use this keyboard shortcut from the Objects Toolbar, first press ALT to select the menu bar, and then press CTRL+TAB until the Objects Toolbar is selected. Then press TAB or SHIFT+TAB to select the button for the type of object you want to insert in your publication.
To use this shortcut key from the Insert menu, first press ALT+I, and then use the DOWN ARROW key to select the menu item for the type of object you want to insert.

To do this	Press
Insert an object of the type selected on the Objects Toolbar or Insert menu.	CTRL+ENTER

Working with pages
Select or insert pages
If your publication is in two-page spread view, these commands will apply to the selected two-page spread. If your publication is not in two-page spread view, these commands will apply only to the selected page.

To do this	Press
Display the Go To Page dialog box.	F5 or CTRL+G
Insert a page after the selected page.	CTRL+SHIFT+N
Insert duplicate page after the selected page.	CTRL+SHIFT+U

Move between pages

To do this	Press
Display the Go To Page dialog box.	F5 or CTRL+G
Go to the next page.	CTRL+PAGE DOWN
Go to the previous page.	CTRL+PAGE UP
Switch between the current page and the master page.	CTRL+M

Use the master page