Microsoft Word 2007 Hotkeys
Display and use windows
To do this
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Press
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Switch to the next window.
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ALT+TAB
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Switch to the previous window.
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ALT+SHIFT+TAB
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Close the active window.
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CTRL+W or CTRL+F4
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Restore the size of the active window after you maximize it.
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ALT+F5
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Move to a task pane from another pane in the program window (clockwise direction). You may need to press F6 more than once.
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F6
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Move to a task pane from another pane in the program window (counterclockwise direction).
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SHIFT+F6
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When more than one window is open, switch to the next window.
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CTRL+F6
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Switch to the previous window.
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CTRL+SHIFT+F6
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Maximize or restore a selected window.
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CTRL+F10
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Copy a picture of the screen to the Clipboard.
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PRINT SCREEN
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Copy a picture of the selected window to the Clipboard.
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ALT+PRINT SCREEN
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Use dialog boxes
To do this
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Press
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Move from an open dialog box back to the document, for dialog boxes such as Find and Replace that support this behavior.
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ALT+F6
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Move to the next option or option group.
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TAB
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Move to the previous option or option group.
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SHIFT+TAB
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Switch to the next tab in a dialog box.
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CTRL+TAB
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Switch to the previous tab in a dialog box.
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CTRL+SHIFT+TAB
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Move between options in an open drop-down list, or between options in a group of options.
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Arrow keys
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Perform the action assigned to the selected button; select or clear the selected check box.
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SPACEBAR
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Select an option; select or clear a check box.
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ALT+ the letter underlined in an option
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Open a selected drop-down list.
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ALT+DOWN ARROW
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Select an option from a drop-down list.
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First letter of an option in a drop-down list
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Close a selected drop-down list; cancel a command and close a dialog box.
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ESC
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Run the selected command.
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ENTER
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Use edit boxes within dialog boxes
An edit box is a blank in which you type or paste an entry, such as your user name or the path to a folder.
To do this
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Press
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Move to the beginning of the entry.
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HOME
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Move to the end of the entry.
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END
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Move one character to the left or right.
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LEFT ARROW or RIGHT ARROW
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Move one word to the left.
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CTRL+LEFT ARROW
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Move one word to the right.
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CTRL+RIGHT ARROW
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Select or unselect one character to the left.
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SHIFT+LEFT ARROW
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Select or unselect one character to the right.
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SHIFT+RIGHT ARROW
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Select or unselect one word to the left.
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CTRL+SHIFT+LEFT ARROW
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Select or unselect one word to the right.
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CTRL+SHIFT+RIGHT ARROW
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Select from the insertion point to the beginning of the entry.
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SHIFT+HOME
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Select from the insertion point to the end of the entry.
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SHIFT+END
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Use the Open and Save As dialog boxes
To do this
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Press
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Display the Open dialog box.
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CTRL+F12 or CTRL+O
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Display the Save As dialog box.
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F12
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Go to the previous folder.
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ALT+1
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Up One Level button: Open the folder one level above the open folder.
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ALT+2
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Delete button: Delete the selected folder or file.
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DELETE
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Create New Folder button: Create a new folder.
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ALT+4
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Views button: Switch among available folder views.
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ALT+5
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Display a shortcut menu for a selected item such as a folder or file.
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SHIFT+F10
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Move between options or areas in the dialog box.
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TAB
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Open the Look in list.
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F4 or ALT+I
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Update the file list.
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F5
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Undo and redo actions
To do this
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Press
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Cancel an action.
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ESC
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Undo an action.
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CTRL+Z
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Redo or repeat an action.
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CTRL+Y
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Access and use task panes and galleries
To do this
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Press
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Move to a task pane from another pane in the program window. (You may need to press F6 more than once.)
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F6
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When a menu is active, move to a task pane. (You may need to press CTRL+TAB more than once.)
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CTRL+TAB
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When a task pane is active, select the next or previous option in the task pane.
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TAB or SHIFT+TAB
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Display the full set of commands on the task pane menu.
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CTRL+SPACEBAR
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Perform the action assigned to the selected button.
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SPACEBAR or ENTER
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Open a drop-down menu for the selected gallery item.
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SHIFT+F10
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Select the first or last item in a gallery.
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HOME or END
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Scroll up or down in the selected gallery list.
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PAGE UP or PAGE DOWN
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Close a task pane
- Press F6 to move to the task pane, if necessary.
- Press CTRL+SPACEBAR.
- Use the arrow keys to select Close, and then press ENTER.
Move a task pane
- Press F6 to move to the task pane, if necessary.
- Press CTRL+SPACEBAR.
- Use the arrow keys to select Move, and then press ENTER.
- Use the arrow keys to move the task pane, and then press ENTER.
Resize a task pane
- Press F6 to move to the task pane, if necessary.
- Press CTRL+SPACEBAR.
- Use the arrow keys to select Size, and then press ENTER.
- Use the arrow keys to resize the task pane, and then press ENTER.
Access and use smart tags
To do this
|
Press
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Display the shortcut menu for the selected item.
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SHIFT+F10
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Display
the menu or message for a smart tag or for the AutoCorrect Options
button or the Paste options button. If more than one smart tag is
present, switch to the next smart tag and display its menu or message.
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ALT+SHIFT+F10
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Select the next item on a smart tag menu.
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DOWN ARROW
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Select the previous item on a smart tag menu.
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UP ARROW
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Perform the action for the selected item on a smart tag menu.
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ENTER
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Close the smart tag menu or message.
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ESC
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Change the keyboard focus without using the mouse
Another
way to use the keyboard to work with programs that feature the Office
Fluent Ribbon is to move the focus among the tabs and commands until you
find the feature that you want to use. The following table lists some
ways to move the keyboard focus without using the mouse.
To do this
|
Press
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Select the active tab of the Ribbon and activate the access keys.
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ALT or F10. Press either of these keys again to move back to the document and cancel the access keys.
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Move to another tab of the Ribbon.
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F10 to select the active tab, and then LEFT ARROW or RIGHT ARROW
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Hide or show the Ribbon.
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CTRL+F1
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Display the shortcut menu for the selected command.
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SHIFT+F10
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Move the focus to select each of the following areas of the window:
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F6
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Move the focus to each command on the Ribbon, forward or backward, respectively.
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TAB or SHIFT+TAB
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Move down, up, left, or right, respectively, among the items on the Ribbon.
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DOWN ARROW, UP ARROW, LEFT ARROW, or RIGHT ARROW
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Activate the selected command or control on the Ribbon.
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SPACEBAR or ENTER
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Open the selected menu or gallery on the Ribbon.
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SPACEBAR or ENTER
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Activate a command or control on the Ribbon so you can modify a value.
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ENTER
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Finish modifying a value in a control on the Ribbon, and move focus back to the document.
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ENTER
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Get
help on the selected command or control on the Ribbon. (If no Help
topic is associated with the selected command, a general Help topic
about the program is shown instead.)
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F1
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Common tasks in Microsoft Office Word
To do this
|
Press
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Create a nonbreaking space.
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CTRL+SHIFT+SPACEBAR
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Create a nonbreaking hyphen.
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CTRL+HYPHEN
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Make letters bold.
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CTRL+B
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Make letters italic.
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CTRL+I
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Make letters underline.
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CTRL+U
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Decrease font size one value.
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CTRL+SHIFT+<
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Increase font size one value.
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CTRL+SHIFT+>
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Decrease font size 1 point.
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CTRL+[
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Increase font size 1 point.
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CTRL+]
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Remove paragraph or character formatting.
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CTRL+SPACEBAR
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Copy the selected text or object.
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CTRL+C
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Cut the selected text or object.
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CTRL+X
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Paste text or an object.
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CTRL+V
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Paste special
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CTRL+ALT+V
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Paste formatting only
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CTRL+SHIFT+V
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Undo the last action.
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CTRL+Z
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CTRL+Y
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